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Procuring the right vehicle(s) for your fleet….

11th December 2017 | morphsites Support

No matter the size of the company, owners and fleet managers alike want to ensure they have the best vehicle, at the best price, for their needs, Tilsun’s 7 step guide is here to help. 

Step 1: For any project, the size and features of the vehicle are crucial, determine how many passengers your vehicle will need, closely followed by the size of the load it will need to contain. If you have a new product that you are set to introduce, it would be advisable to ensure that this can fit in the proposed loading area at this point. Finally, decide what features/options the vehicles should have and how the ergonomics of the vehicle suit its purpose. 

Step 2: Consider where the vehicle will be travelling, will it mostly be motorways or ‘B’ Roads? Secondly, consider the length and the frequency of the journeys. This will help you establish the fuel type for the vehicle. Where Diesel engines are known to be more economic on the motorway, petrol/hybrid vehicles are fast becoming the economical choice for urban travel. 

Step 3: Consider how “efficient” the vehicle needs to be, if you are based in an inner city environment, London for example, it may be worth looking at cars with emissions  <100g/km CO2 to make them exempt from the Congestion Charge. However, in other areas, it maybe the fuel efficiency that will be of greater concern to you. 

Step 4: This is a step overlooked by some fleet managers, take into account the drivers of the vehicles. Will your vehicle choice be a viable day-to-day option for them? Have they got the relevant experience and/or qualifications to drive the vehicle that you’ve selected? Both of these questions are crucial to the success of your fleet vehicle selection. 

Step 5: How many vehicles do you require? You will know exactly how many vehicles you require now, but what about in the next 12 months? Is there plans for expansion, is there to be a downsizing exercise? Changes in sales territories and satellite office locations will also dictate your plans. With this in mind, it is always worth speaking to the Senior Management Team or Board of Directors to gauge what the business plan for the next 12 months is., so that the newly proposed fleet can meet these demands. 

Step 6: What about the cost of the vehicle? The benefits of higher cost contracts with included maintenance may far outweigh the slightly cheaper contracts without maintenance. Will a smaller engine car, with better economy work better for you cost wise, than a larger engine car with a higher power output? 

Step 7: Now you’ve taken into account the previous 6 steps, think about the delivery of the vehicles, do you require them all at once, or do they need to be delivered in batches? If you do require them all at once, can you get them all on the road, ensuring they are working for you from the moment you start paying for them? If the vehicles aren’t going to be earning you money as soon as they are delivered, it may be worth accepting delivery in batches or delaying delivery of vehicles to ensure they can go straight into active service and making the company money instead of costing the company money. 

When you’re happy that you have investigated and covered these points in as much detail as you can, that is the prime moment to move forward and start ordering the vehicles. For everything after that point, we’ll be able to help you every step of the way until your vehicles need replacing and the existing vehicles are being returned.

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